Administrative Assistant

Administrative Assistant-
 
Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO 
 
RESPONSIBILITIES
·        Maintenance and management of calendars utilizing Microsoft Outlook.
·        Answer all phone calls in a professional manner, take messages or assist directly when appropriate.
·        Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents).
·        General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations.
·        Process expense reports in Concur ensuring compliance with the Travel & Expense Policy.
·        Distribute daily mail to appropriate team members.
·        Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
·        Track team PTO and Sick days.
·        Ad-hoc assignments as requested.
QUALIFICATIONS
·        Minimum 3 years of senior level admin experience.
·        Strong organizational skills and attention to detail are crucial.
·        Proficiency in Word, PowerPoint, and Excel
·        Excellent research, writing, and communication skills
·        Excellent time management, organizational and interpersonal skills.
·        Resourceful, well organized, highly dependable, efficient and detail oriented.
·        Hands-on problem solver.
·        Must be able to handle confidential information with the appropriate level of discretion.
·        Ability to work in a team environment.
·        Bachelor’s Degree preferred.
                 Base salary -$70-$75K plus $5K bonus